Better use of job boards

Greg Wyatt • March 5, 2024

Job boards are often the first port of call when new to a job search.

It’s a natural inclination that they are where vacancies are to be found, quickly followed by disappointment, anxiety and frustration when you get close to 0% hit rate.

And not even a single reply!

But, let’s take a step back, look at the overall picture, and make a plan.

In this article we’ll look at:

  1. A background on job boards

  2. Job board priorities and what these mean for you

  3. Better use of job boards

  4. How to optimise for CV databases

Yes this is long, but it is jam-packed with insight on the recruitment industry, why we are the way we are, and how you can take the right steps forward.


1 / A background on job boards

There are many job boards in the UK who sell their systems to employers and recruitment agencies.

You may be familiar with

  • Indeed

  • Reed

  • CV Library

  • Jobsite / Totaljobs (the same company, owned by Stepstone)

  • Monster (used to be decent many years ago)

  • LinkedIn (yes it is a job board, disguised by being a social media platform)

Aside from generic job boards, there are also many sites specialist to your niche.

Job boards broadly sell two things to their clients - advertising and access to their CV database.

LinkedIn differs in how it is wrapped up with content and networking, but it too has a form of CV database in how we can use the Recruiter Licence to search profiles (you can even make do without).

There are also aggregator websites, which scrape (automatically copy) content from one job board to their own or a 3rd party. You can often tell because when you click apply it takes you to another job board (rather than properly start an application).

Indeed and LinkedIn also act as aggregators and can lead to no end of confusion on whether adverts are still live, or if they were filled in 2022, when adverts are scraped across multiple boards.

True story - CV Library once set up an affiliate arrangement with a recruitment agency that scraped their ads. If you googled Bircham Wyatt Recruitment (that’s me) you’d see that agency list my ads - it looked like I worked for them.

CV Library was good enough to put a stop to this when I unleashed my outrage on LinkedIn (made a post about it and got some influencers involved).

The job board market in the UK is a hot mess.


2/ Job board priorities and what that means for you

Job boards want to sell their services and make money, which is of course entirely sensible.

To support their argument they use all sorts of metrics, such as the number of CVs on their database and the number of applications made (by job or month).

It’s to their advantage that adverts receive as many applications as possible, so their advice on improving advert performance is geared around this. Rather than around suitable candidates.

Indeed, the most effective job adverts have fewer applications and a higher number of suitable candidates - that’s what I aim for in mine.

To maximise the number of applications they do things like scraping, aggregation and affiliate arrangements.

They also offer services like automatic relisting, whereby an advert is (for example) reposted as New once a week throughout the term of the listing (could be up to 6 weeks by default, or longer by choice).

These are sold as benefits to employers, which might help when there are limited candidates, but likely hinders when there are too many candidates for jobs.

They also make it as Easy(Apply) as possible for you to apply to these jobs, so that you can be an additional metric.

As Goodhart says “when a measure becomes a target, it ceases to be a good measure”.

The consequence for you as an applicant is twofold.

You are encouraged to be one of the numbers of applicants to purposefully generic adverts you are not the most suitable for.

When you are the most suitable, you are in competition both with people from the line above, and people who are wholly unsuitable (some of whom follow the guru’s advice to ‘shoot your shot’).

We’ll come back to this notion above in the next section.

I should point out I don’t think job boards do this cynically, I think they do this because they think high numbers are best.

It’s also a problem for recruiters who may find it impossible to deal with this volume, unless through automation or by finding ways to manually eliminate applications at scale.

Job boards, employers, agencies and candidates are all wrapped up in this cycle of speed and volume. Most everyone but the job seeker thinks it’s the best way to recruit - it is not.

Though it might be the best way to make money.

And yes jobseekers are accountable too, but only because of how they have been trained to apply.

What do I mean by reducing applications at scale?

Well, as I said to one person today, I’ve heard recruiters rejecting everyone after the 40th applicant, no matter how good they might be, because they have enough for an interview shortlist.

That’s rare, but it’s one of many examples of how shortcuts might be taken to contend with an impossible task. I’m not excusing it - these are companies who signal loudly about candidate experience and the importance of diversity.

Don’t blame recruiters.

Don’t blame employers.

Blame the system we are all part of.

And if you ever find yourself a hiring authority - be the change you hope for now.


3/ Better use of job boards

Let’s go back to that point about applications.

In the current market, it’s not uncommon to see 100 to 4000 applications per vacancy. That’s wild!

Not all job boards show this metric, although LinkedIn does (in a broken sort of way - often they’ll register clicks falsely as applications. This can be when an ATS is involved and is referred to as attrition if full applications are not completed.)

However, rarely are those applications actually candidates (people who can do and should want to do the job).

For a typical job-description templated advert you can expect 90 to 99% of applicants to be wholly unsuitable. I don’t have specific evidence of this, only anecdotes in talking to many recruiters.

Even in my adverts, which I take great care to write, at best I’d expect 40% of applicants to be candidates.

What do I mean by wholly unsuitable?

People who require work permits when a role doesn’t sponsor them.

People who don’t meet the minimum requirements set out in an advert.

People who are clearly unsuitable for this role.

So when you see a number, don’t be disheartened by the number alone.


As a jobseeker, your minimum requirement to apply for a job should be that you can logically prove to yourself, based on the evidence provided (which might be generic twaddle) that you are suitable.

If you can’t, you shouldn’t apply.

You’ll go from an approximately 0% hit rate to… well about the same, but with less time and bother.

This also means avoiding step-down jobs unless you can show how and why being overqualified is a good thing, as well as how and why you are interested beyond wanting a job.

It’s not pleasant having to write this, but the simple truth is, through a transactional application, you will seldom be considered if there are ‘core-fit’ applicants available.

The same goes for transferrable skills.

Unless you can show how your skills apply, how can skilled recruiters see your candidacy?

If not them; how about the less effective recruiters?


If you see adverts you aren’t sure about, by all means apply.

But treat them as transactionally as they are written. Fire, schedule one followup, then forget.

Save your time, energy and focus for non-transactional adverts - the ones that show you how great you are for them, the ones that sing.

These are rare, but we’ve written them carefully with you in mind.

The care taken to write them means we want you to apply because you are an ideal candidate who helps us see your suitability.

Your hit rate will be far higher.

Sadly it will still be close to zero if you are in a specialism for which there are many great candidates and few vacancies. I’ve seen this recently with talent acquisition, HR and marketing.

The state of the market is out of our control.

At least job boards aren't the be all and end all.


When your skills apply, provide evidence.

This is the main case in which tailoring CVs is effective.

If an advert uses synonyms for your skills, and they are proveably the same, use their language. An HR Manager can be a Head of People if the duties are the same.

This post on LinkedIn may help with searchesl

Show common process, common lifecycles, common context (company size, trajectory, culture) - show how you meet their requirement.

These principles allow a human reader to see your candidacy, and allow you to ‘beat the ATS’. Any choice or tool to eliminate you afterwards is a human decision.

Always show how you meet the essential requirements, and the desirable ones too if you can. A perhaps obvious point the majority of applications neglect.


… tips and bits

Finding vacancies is as important as applying for them. Collect those synonyms you’ve been tailoring your CV with and use these in your searches.

If you find an obscure term which represents what you can do, why not search solely on that term?

You might find a horribly written advert whose only correct word is that term.

It’s a trick we use to find candidates too - occasionally I might search on something like ‘egnieer’ because typos don’t make a bad candidate.

Location is a key search criterion.

Most people search from their home address. How about running tight searches where you are prepared to work - e.g. 1 mile from CB4 0WZ (where I worked many moons ago)?

Lastly, try not to let a ‘bad recruitment’ process get in the way of what might be good enough employment. Many of us know not what we do.

Competitive salary. Cover letter. All these unsavoury things - I know great companies who ask for the same.


4/ How to optimise for CV databases

When you apply to a vacancy on a new job board, invariably they will have a CV database tethered to your application.

Maybe it will be hidden in their terms and conditions.

A CV database is an opportunity for you to be found.

Sometimes this will be for vacancies that are never advertised, such as an example I wrote about today.

You have an opportunity to leverage your use of CV databases to improve the amount of inbound enquiries you receive.

  1. Log all the job boards you’ve applied for

  2. Make a list of all that have CV databases, including login in details

  3. Ensure your CV is up-to-date containing the key words for the job you are most suitable for (skills, job titles, memberships, frameworks, tools, processes, everything)

  4. And that your contact details are correct.

  5. Check all the details on your account. Salary details, location, preferences should all be current.

  6. Register your postcode for where you want to be found. If you plan to move to Scunthorpe in April, that should be your current location. It’s where we will look for you.

  7. Update your CV and profiles once a week. It’s a chore but won’t take long. If you are active in the past week, this will show up in recruiter searches. Particularly if, for example in the post I shared above, I only look at active CVs from the past 14 days. This is a mega-hack no one talks about (it’s not a hack, there are no hacks, just bloody hard work, it is true though).


That’s it! I’m sure I’ve forgotten a bunch of stuff that should be included. But this has taken me two hours to write on a Tuesday night. I’ll correct any errors when I can.

DM me on LinkedIn with any questions, or email me at greg.wyatt@bwrecruitment.co.uk with any questions. I’ll reply when I can and, if appropriate will update this article.

Thank you and good luck.

Greg

p.s. don’t forget to check out my recruitment newsletter, if you recruit at any point or know someone who wants to break the transactional mould - gregwyatt.substack.com.

By Greg Wyatt June 11, 2026
What follows is Chapter 43 from A Career Breakdown Kit. Is it a magic salve guaranteed for success? No of course not. But much like anything in a job search, nothing is guaranteed. What we do is identify which avenues can be effective for your context, and form an appropriate strategy. LinkedIn optimisation is great if people search for you on LinkedIn. Except speaking to my recruitment peers, fewer and fewer rely on it. Would it surprise you if I told you I rarely invested in at all before 2019? I've been working in recruitment since 1996 including at CEO level. Applications, networking, referrals, content, CV databases. All have a place and a purpose. Doorknocking on the other hand - some would tell you it has no place in the modern job search. If my daughter*, her friends and other 18 year olds can get a job from an old school technique, while those employers say "only through Indeed" then that might be a hint it still works. Some of whom are socially anxious, but then it's a replicable process, not a cult of personality. Or the periodic messages I get from CxOs who made their own jobs from direct outreach. Not forgetting Granovetter's seminal research and recent LinkedIn-specific studies in Science journal showing weak ties drive more job mobility than strong ties. And why wouldn't doorknocking work on LinkedIn, when you have a weak tie that suggests a viable employer? But no, it's not a guarantee. It's just an arrow in the quiver of a multichannel job search. 43 - How to doorknock Doorknocking is an old-school sales approach you may well have experienced, such as when a salesperson with a clipboard rings your doorbell and asks you to change electricity provider. My wife even once bought from exactly this scenario. While it’s not uncommon in a business-to-consumer situation it can also work business-to-business… if you can get past security. Although technology has moved on, the principle is the same whether in person, by phone, email, letter or LinkedIn: You approach someone cold and create your own opportunity. This isn’t an approach for everyone and requires chutzpah. If you are used to a high failure rate in applications - what do you have to lose by being proactive? More than that - look at all the advice on LinkedIn on how to improve your odds in a job search. It’s all transactional and applicable, available to everyone - if you all follow it, everyone takes the same step forward. While taking steps others are less prepared to do means the approach alone may stand out. If you encounter the equivalent of a sign which says, ‘Trespassers will be shot!’, pay attention. My own career of looking for work includes many non-transactional approaches: Walked into the local Cinema and asked for a job Walked into Office World and asked for a job Worked for Dad Talked to one of my ex-colleagues and gained some by-the-call phone research work Temped through an agency Walked into an Inn and asked for a job Referred to a publishing, training & consulting company In managing their small-scale recruitment alongside my day job I got to know the MD of a recruitment firm as a supplier. I went to work there Tapped up to return to a more senior role Started my business upon being given the boot - thanks Dave! It’s true I did apply through job boards and agencies. It’s mainly through my own means that I have secured my employment. *My daughter even tried doorknocking for her first job in our local town last summer. It didn’t work for her - she found a nice retail job through an application on Indeed. Her experience was positive enough that she helped a friend do the same - who got a job at the first shop they tried. Doorknocking is about approaching companies by category not because they are recruiting. These categories can be: All the employers in your local business park (often they have websites, with directories and job adverts) Companies listed in local newspapers, directories or platforms (local to me this could be Cambridge Evening News, Bury Free Press, Cambridge Network or Business Weekly) Top 100 employers in your domain Companies that have recently had funding and are about to scale Doorknocking companies you’ve come across through networking and its resulting market map Make contact and make a case for yourself on the principle of the right person, right time, right place, right message, right offer, and right price. There’s an element of luck involved for these elements to all come together. A disadvantage is that they may not be recruiting or ever have a need to employ you and even if they do have a vacancy, you still have to establish the right fit. That means a logically low hit rate. Your threshold for an acceptable failure rate will inform whether this is the right approach for you. The difference is the anonymous rejection of a volume-based application versus the ‘personal rejection’ from your direct outbound approach. Right person, right time, right place, right message, right offer, and right price. Let’s reorder and examine this marketing principle: Right Place Those Categories above. The place is the Company, and how you contact them. You can go in blind if you are a bold prospector or research them in advance. ‘site:’ is a useful command in Google. You can search on specific websites: ‘site: linkedin.com ACME jobs’ Right Person Typically this will be the ‘next one up’ - Head of department, Director, CxO or Owner. Who would be the budget holder at work? Those are prospects. Look them up on LinkedIn, PR, news, video platforms. What can you find out? Right Time While time can be happenstance, can timed factors create opportunity? What might be a hiring trigger? Perhaps you could contact a list of companies that have recently announced funding or a big win - news that may lead to hiring additional people. Or maybe you hear through the grapevine that Janine is about to go off on maternity leave. If their process isn’t time-bound, can you make it time-bound? ‘We aren’t hiring right now’ might mean they’ve run out of headcount in the January to June period and may have a new budget in July. What can you learn that helps you both? If you have radio silence, why not try again in a month or three months? Think about how you buy. If you don’t need something how likely are you to respond to a message no matter how well crafted? If you do need something you might think first of someone who keeps in regular touch. Right Offer You have more opportunity for career creativity in being unemployed than someone entrenched in a 9 to 5 permanent job. What problems can you fix for a company in a non-traditional employment capacity? Let’s say an employer has a problem that needs fixing. They don’t have capacity to do it right now. It isn’t burning enough to seek professional help and there isn’t sufficient work in view to make it a job. What if you caught them at the right time? An out-of-work TA Manager who offered to revamp an onboarding process. A web designer who notes lots of issues with their website. A strategic operational issue that is their unknown unknown identified by your expertise. A swamped team that could benefit from their admin burden being reduced. An orchard that needs pickers at harvest time. What starts out as a short-term, project, or part-time piece of work can become proof of concept. While rare, I know a few people whose permanent full-time jobs have come about this way, including at a senior level. Right message This is both specific and crude. It’s specific because nailing the message CAN create an opportunity a poorly written message may miss. It’s crude because sometimes you can catch people at the right time, no matter how cruddy your message is. This is the case in recruitment - I’ve picked up several senior appointments by calling at the right time. ‘I’m glad you called Greg, I’m starting to think about my maternity cover in June.’ Had I not called, that HR Director may well have gone to the specialist HR recruiters she is also in touch with. If you have a strong hook in your message - such as a key area of rare expertise or a clear issue you’ve identified which companies may have - go in with that. If you don’t - done is better than procrastinating: ‘Hi Greg, I live locally to Bircham Wyatt Recruitment. Love what you do. I wondered if you might be recruiting for an apple picker at any point. If you can’t help, could you point me in the right direction?’ Right price I’ve left this until the end because much of this is variable and subjective. What are your needs? What can they afford? What does the market say? How flexible can you be? Research will help if you can get a sense of what they generally pay through Indeed, Glassdoor or others. Or maybe what comparable companies that are advertising will pay. One approach might be to pro-rate your salary over the period you’ll work there. Doorknocking can sometimes give you access to jobs that are being actively recruited. It’s a happy byproduct of your work, if you find yourself in this situation. It’s worth persevering. Otherwise, it’s too easy to think after 10, 20, or 100 unsuccessful efforts that the approach itself is at fault. There is always an element of luck in any activity. This may be out of your comfort zone, in which case it’s an opportunity to grow. The only certain thing is that if you don’t try you definitely won’t benefit.
By Greg Wyatt June 4, 2026
Listening to the consequences of your recruitment process is an opportunity. I do find it interesting go through my older articles. How has my thinking changed? Has it improved? How was I so cringy? Looking at this article in its August 2023 form, I hadn't yet focused on Candidate Resentment as an opportunity to improve how we recruit. Not because it's decent to treat people better, but because that is a happy byproduct of strategically assessing our work as it supports our goals. Whether that's filling vacancies or finding people that meet our goals long-term and flourish doing so. Root canal If you recognise that speaking to the potential problems of the people you want to engage is a good idea, you may also recognise why you shouldn't create any problems that push them away. Engagement is an ongoing process that carries through every stage of recruitment, even into employment. Yes, bring your candidates forward, in part by showing how you solve their career problems. But, don’t throw up unnecessary issues that undo your good work. Listening to the consequences of your recruitment process is an opportunity. Why did that candidate proceed? Why did another withdraw? What raised concern? What about the potential candidates we don’t even know about? What influenced their decisions? I’ve spoken to tens of thousands of candidates, prospects, applicants, and everything else, during my career. Out of curiosity, I’m always interested in what influences their decisions in their pursuit of a new career. What fascinates me is that these are the Gemba , the unknown unknowns that we can extrapolate into our own recruitment processes. What problems do they encounter elsewhere, that discourage them from applying, that encourage them to withdraw, and why? And how might we be guilty of the same? While if we are guilty, how can we fix these problems, so that the objection never comes up? Imagine that - the reader that might have walked away, who instead chooses to engage. This may seem an unknowable unknown, but one of the benefits of my job seeker work is hearing about the issues they encounter on their side of recruitment and how that may influence their decisions. Considering these are people that are very problem aware, their appetite for bullshit is in some ways higher than the problem unaware (passive in old speak). While in others, what you may consider normal behaviour, they consider red flags. While we can’t control the behaviour of candidates, we can learn what influences their behaviour and form a process that nudges, draws forward or mitigates when needed. What are we accountable for that might present a problem for a candidate we want to employ? Especially when, in normal life, moving jobs is one of the biggest stresses? How might we unnecessarily cause scepticism or anxiety? Auditing your own recruitment process as a mystery candidate is one opportunity. As is surveying your staff for their experience - with the caveat they are happy to be working for you, skewing their perception. Or perhaps they're terrified of losing their jobs. Do they really want to rock the boat with criticism? But it’s the candidates who withdraw, who hesitate, who object that can be the source of the biggest improvements. What would you say their common complaints are? You can look to LinkedIn for the answer, in their high-engagement posts. Salary on the job description (they mean the advert) ATS data duplication Responsiveness and transparency Tardy, bloated and unnecessary recruitment stages A robotic process that forgot they are human Which becomes your choice. Do you look within and challenge yourself with 5 Whys to see how you can improve? Do you take away problems before they can occur? Saving your candidates unnecessary toothache? Or do you lay blame on the areas you can’t control? Those are the questions. Regards, Greg p.s. I’m available for interesting work - UK key hires, fractional talent acquisition and recruitment writing. Maybe we can talk. p.p.s. A Recruitment AiDE is out now - the discipline for UK key hire recruitment